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group travel
Group Trips: How to Plan the Perfect Journey!
Are you planning a trip for groups and looking for inspiration and practical tips? Whether it's a club excursion, family holiday or company trip – organising it can be a challenge. Learn how to plan and book the perfect group trip, from choosing your destination to designing the itinerary. Do you need individual support with planning your group trip? Get in touch here with our experts!
The topic, briefly and concisely
Group Travel offers a cost-effective and convenient way to travel with others, where the organisation of transport, accommodation, and activities is managed by the tour operator.
The range of group tours is diverse, from classic package holidays to special themed trips and customized offers, ensuring there's a suitable option for every taste and target audience.
Careful planning and selecting the right travel provider are crucial for a successful group trip, with the consideration of sustainability and individual needs playing an increasingly important role. By using group discounts, you can make your trip up to 30% cheaper.
Discover the best providers, money-saving tips, and secrets for a stress-free and unforgettable group trip. Find out more now!
Are you planning a trip with friends, family, or your club? Group travel can be a fantastic way to create unforgettable experiences together. However, organising such a trip also poses some challenges. We’ll show you how to plan the perfect trip and what to look for when choosing the right provider.
What are group trips and why are they popular?
Group trips are organised tours in which several people participate. Unlike individual travel, where you handle the planning yourself, group trips include many aspects like transport, accommodation, and activities managed by a travel organiser. This makes them particularly attractive for travellers who want to sit back and enjoy the journey.
Definition and distinction from individual travel
The main difference between group travel and individual travel lies in the organisation. In individual travel, you plan everything yourself, from transport to local activities. Group travel, however, offers a ready-made itinerary put together by a travel organiser. This can have advantages and disadvantages, depending on your personal preferences. While individual travel offers more flexibility, group travel scores with convenience and cost efficiency.
Advantages of group travel
Group travel offers numerous benefits. One of the most important is cost efficiency. Sharing transport, accommodations, and activities can significantly reduce the cost per person. You also benefit from social interaction with fellow travellers. You forge new friendships and share unforgettable experiences. Another advantage is relief from planning and organisation. The travel organiser takes care of all the details, so you can sit back and relax. Not to forget the safety and support provided by an experienced tour guide who stands by with assistance and answers to your questions.
Target audiences for group travel
Group travel is attractive to many audiences. Families appreciate the convenience and opportunity to spend time together. Friends use group travel to enjoy unforgettable adventures. Clubs and societies organise group travel to strengthen bonds. Companies and businesses also rely on group travel for company outings and team-building activities. And finally, group travel is also interesting for solo travellers looking for connection and preferring not to travel alone. TUI, for example, offers tailored programmes for various interests.
Package tours, themed trips or tailor-made: Find the right group tour
The world of group travel is diverse. From classic package holidays to special themed tours and customised offers, there is an option to suit every taste and audience. We introduce you to the different types of group travel and highlight the special features you should consider.
Classic Package Holidays for Groups
Package holidays are a popular choice for group travel because they offer a comprehensive solution that includes transport, accommodation, and meals. This type of trip is particularly attractive for groups that value convenience and cost control.
All-Inclusive Deals
All-inclusive deals are particularly appealing as they enable high cost control. You know in advance what expenses you will incur and can plan your budget accordingly. They also offer high convenience, as all meals and drinks are included in the price. This type of trip is especially suitable for families and clubs who want to relax and enjoy the journey. Ltur offers both package holidays and hotel-only options for groups.
Tours
Tours offer the opportunity to discover different destinations in one trip. They are particularly suitable for culture enthusiasts and adventurers who want to see as much of the world as possible. The routes are often carefully planned and include visits to historical sites, natural wonders, and cultural highlights. SKR Reisen specialises in small group tours to enable more intensive experiences.
Special Themed Tours for Groups
In addition to classic package holidays, there are special themed tours that cater to specific interests and target groups. These trips offer the opportunity to share your hobbies and passions with like-minded people.
Active Holidays (Hiking, Cycling, etc.)
Active holidays are ideal for sport enthusiasts and nature lovers. They include activities like hiking, cycling, climbing, or canoeing. This type of trip offers the chance to experience nature while doing something for your own fitness. Globe-Tours offers various options for active holidays.
Cultural and Educational Tours
Cultural tours and educational tours focus on education and cultural experiences. They include visits to museums, historical sites, and cultural events. This type of journey is particularly suitable for history enthusiasts and educational institutions. Gebeco offers educational and experiential tours for groups.
Culinary Tours
Culinary tours offer the opportunity to discover regional specialities and participate in cooking classes. They are ideal for gourmets and food lovers who want to learn about local cuisine. This type of trip often includes visits to markets, wineries, and restaurants. CTS Reisen offers culinary tours as part of their programme.
Senior Tours
Senior tours are specially designed to meet the needs of older travellers. They offer tailored programmes and support to ensure a pleasant and safe holiday. This type of journey is particularly suitable for older travellers with specific needs, such as accessible accommodation or medical care.
Group Travel for Solo Travellers
There are also special group tours for solo travellers, providing the opportunity to connect with others and make new acquaintances. These tours are ideal for those who do not wish to travel alone but still want to enjoy the benefits of group travel. Marco Polo Reisen offers explorer tours in small groups that also cater to solo travellers.
Customised Group Travel
For groups with specific interests or requirements, customised group travel is available. These trips are tailored to the specific needs of the group and offer maximum flexibility in itinerary planning and activities. ALDI Reisen allows you to customise travel packages.
Cleverly choose travel providers: How to successfully plan a group trip
The organisation of a group trip requires careful planning and the selection of the right travel provider. We will show you the role of the group organiser, the criteria important in choosing the provider, and how the booking process works.
The Role of the Group Organiser
The group organiser plays a central role in the planning and execution of a group trip. They are the interface between the travel group and the provider, bearing responsibility for a smooth process.
Tasks and Responsibilities
The tasks of the group organiser include communication with the travel group, obtaining and comparing offers, booking and payment processing, and acting as a contact person on-site. They must consider the needs and wishes of all participants to ensure the trip meets expectations.
Choosing the Right Travel Provider
Selecting the right travel provider is crucial to the success of a group trip. There are various types of providers differing in their offerings and specialisations.
Direct Providers vs. Travel Portals
There are direct providers who offer their own trips, and travel portals that bundle offers from various providers. Examples of direct providers include TUI, CTS Reisen, SKR Reisen, Gebeco, Marco Polo Reisen, ALDI Reisen, ltur, and Globe-Tours. A well-known travel portal for group trips is Gruppenreise-Portal.com. Gruppenreise-Portal.com offers a platform for over 4,500 group travel offers.
Criteria for Selection
When choosing a travel provider, various criteria should be considered. These include specialisation in group trips, experience and reputation, flexibility and customisation options, value for money, sustainability (e.g., CO₂ compensation, Fair Trade), and customer service and support. CTS Reisen, for example, compensates 100% of the CO₂ emissions for all transport services.
The Booking Process
The booking process for a group trip involves several steps, from inquiry to contract conclusion.
Inquiry and Offer Creation
The first step is to clearly define your travel goals and requirements and obtain several offers for comparison. Ensure the offers include all relevant services and costs to make an informed decision.
Option Deadlines and Deposits
Use option deadlines to secure places without having to make a firm booking immediately. Clarify deposit conditions and cancellation terms beforehand to avoid unpleasant surprises. ALDI Reisen offers free option deadlines.
Contract Conclusion and Payment Terms
Check the General Terms and Conditions (GTC) carefully before concluding the contract. Note the EU Package Travel Directive, which grants you specific rights and protections as a traveller. Clarify the payment terms and deadlines to ensure you meet all obligations.
Travel more affordably: How to save on group trips
Group Travel can be a cost-effective way to travel together. We highlight the cost advantages of group travel, the financing options available, and which insurances you should consider taking out.
Cost Benefits of Group Travel
Group travel offers various cost advantages that make it appealing to many travellers.
Lower Prices through Group Rates
By booking accommodations, transport, and activities for a larger group, you can benefit from group rates, which are often significantly cheaper than individual bookings. This is especially true for accommodations that offer special deals for groups.
Transparent Cost Planning
All-inclusive packages allow for transparent cost planning, as you know upfront what expenses to expect. This helps with budgeting and avoids unexpected costs at the destination.
Financing Options
There are various options to ease the financing of a group trip.
Early Booking Discounts
Early booking discounts are an attractive way to save money when booking a group trip. Many providers offer special conditions for timely bookings to ensure the uptake of their offers.
Group Discounts
Group discounts are special terms granted to larger groups. These discounts can apply to various services, such as accommodations, transport, or activities.
Sponsorships and Grants
In some cases, it is possible to support the financing of a group trip through sponsors or grant programmes. This is particularly true for trips with an educational or charitable purpose.
Insurance for Group Travel
Taking out insurance is an important aspect of planning a group trip to protect against unforeseen events.
Trip Cancellation Insurance
Trip cancellation insurance protects you from financial losses if you need to cancel the trip for unforeseen reasons. This may occur in cases such as illness, accident, or job loss.
Travel Health Insurance
Travel health insurance covers you in case of illness abroad. It pays for medical treatments, medications, and possibly repatriation to your home country.
Luggage Insurance
Luggage insurance protects you in case of loss or damage to your luggage during the trip. It covers the cost of repair or replacement of your luggage.
From city trips to nature experiences: The best destinations for group travel
The selection of destinations and travel options for group trips is vast. Whether city trips, beach holidays or nature experiences – there's a suitable option for every taste and every target group. We introduce you to some popular travel destinations and highlight particular features to consider.
City Travel
City trips are a popular choice for group trips as they offer the opportunity to discover cultural highlights, shop, and enjoy the nightlife.
European Metropolises (Berlin, Paris, London)
European metropolises like Berlin, Paris, and London offer a variety of attractions and activities for group trips. You can visit historical sites, wander through museums, stroll through the city, and explore the local nightlife. Ltur recommends city trips to London, Paris, and Berlin.
International Hotspots (New York, Los Angeles)
International hotspots like New York and Los Angeles are also attractive destinations for group trips. They offer a diverse mix of attractions, vibrant city life, and countless leisure opportunities. Ltur suggests city trips to New York and Los Angeles.
Beach Holidays
Beach holidays are ideal for group trips seeking relaxation, water sports, and sunbathing.
Mallorca, Turkish Riviera, Crete
Mallorca, the Turkish Riviera, and Crete are popular destinations for beach holidays with a group. They offer beautiful beaches, crystal-clear waters, and numerous opportunities for swimming, sunbathing, and water sports. Ltur lists Mallorca, the Turkish Riviera, and Crete as top destinations for beach holidays.
Nature Experiences
For group trips that want to experience nature, various nature experiences are available.
Hiking in the Alps
The Alps are a popular destination for group hiking. They offer breathtaking landscapes, adventurous activities, and the chance to enjoy nature.
National Parks in the USA
The National Parks in the USA are also an appealing option for group trips wanting to experience unique natural wonders. They offer a variety of hiking trails, campsites, and viewpoints.
Themed Travel Destinations
In addition to classic destinations, there are themed travel destinations tailored to specific interests.
Wine Regions (Tuscany, Bordeaux)
Wine regions like Tuscany and Bordeaux are ideal for group trips that want to enjoy wine tastings and culinary experiences. They offer picturesque landscapes, historic vineyards, and the opportunity to explore local cuisine.
Historic Sites (Rome, Athens)
Historic sites like Rome and Athens are also attractive destinations for group trips wanting to experience ancient culture and impressive monuments. They offer a wealth of museums, archaeological sites, and historic buildings.
Sustainable travel: How to protect the environment during group trips
Sustainability and responsibility are becoming increasingly important in group travel as well. We show you how to choose eco-friendly travel options, take social responsibility, and find providers with sustainability certifications.
Eco-Friendly Travel Options
There are several ways to make group travel more environmentally friendly.
CO₂ Compensation
By using CO₂ compensation, you can contribute to climate protection by offsetting the emissions of your journey. There are various providers who offer you the opportunity to calculate and compensate for your emissions.
Sustainable Accommodations
When selecting your accommodations, look out for sustainability certificates that guarantee the hotel employs eco-friendly practices. Various certifications are available to assist you in making your choice.
Using Public Transport
Reduce your CO₂ footprint by using public transport such as trains or buses instead of driving. This is not only more environmentally friendly but often also more convenient and stress-free.
Social Responsibility
You can also take social responsibility during group travel.
Supporting Local Communities
Support local communities by visiting local restaurants and shops. This helps to strengthen the local economy and create jobs.
Fair Trade
When buying souvenirs and other products, look for Fair Trade labels that guarantee the products have been produced under fair conditions.
Respect for Culture
Show respect for the local culture by learning about and respecting local customs and traditions. Avoid behaviours that could be perceived as disrespectful or offensive.
Providers with Sustainability Certifications
There are various group travel providers distinguished by their sustainability certifications.
TourCert
TourCert is a certification for sustainable tourism that recognises companies committed to eco-friendly and socially responsible practices. Gebeco is TourCert certified.
Fair Trade Label
The Fair Trade Label distinguishes products that have been manufactured under fair conditions. When buying souvenirs and other products, look for this label. SKR Reisen is certified with the Fair Trade Label for the tour 'Gardenroute fair & fine'.
Overcoming Challenges: How to Make Group Travel Stress-Free
Even with careful planning, group travel can present challenges. We show you how to manage different needs, overcome logistical challenges, and avoid conflicts.
Handling Different Needs
In a group, there are often different needs and interests. It is important to consider these and find a compromise that is acceptable to everyone.
Communication and Willingness to Compromise
Clear communication and a willingness to compromise are crucial for considering different needs. Discuss your wishes and expectations openly and be prepared to make concessions.
Flexible Itinerary Planning
Offer optional activities that allow participants to pursue their individual interests. This helps ensure that everyone feels comfortable and can enjoy the trip.
Logistical Challenges
Group travel can pose logistical challenges, especially with large groups.
Transport and Transfers
Organise transport and transfers from the airport to the hotel in advance to avoid stress and delays. Book a bus or minivan for the whole group if necessary.
Accommodation for Large Groups
Choose hotels with sufficient capacity to accommodate all participants. Ensure that the rooms meet the group's needs and offer enough space.
Conflict Management
Even with careful planning, conflicts can arise within a group. It is important to recognise and resolve these early.
Clear Rules and Responsibilities
Set clear rules and responsibilities to avoid misunderstandings and conflicts. Appoint contacts for issues and complaints.
Open Communication
Encourage open communication and respectful interaction. Encourage participants to express their opinions and concerns, and work together to find solutions.
Customisation and sustainability are shaping the group travel of the future
Group travel is constantly evolving. We show you the trends shaping the future and the prospects for group travel.
Individualisation and Flexibility
The trend is moving towards individualised and flexible group travel that caters to the specific needs and desires of the participants.
Tailored Travel Offers
Offer tailored travel options that align with the individual interests and preferences of the participants. This allows travellers to actively shape their journey and create a unique experience.
Combining Group and Individual Travel
Combine group and individual travel to give participants the opportunity to customise parts of their trip. This allows travellers to pursue their own interests while enjoying the benefits of group travel.
Use of Technology
The use of technology plays an increasingly important role in planning and conducting group travel.
Digital Travel Planning
Utilise apps and online platforms to organise your trip. These tools facilitate communication, booking of activities, and on-site navigation.
Virtual Travel Experiences
Offer virtual travel experiences to provide participants with information about destinations and activities in advance. This can be achieved through virtual tours or 360-degree videos.
Sustainable Tourism
Sustainable tourism is becoming increasingly important in group travel.
The Importance of Environmental and Social Compatibility
Pay attention to environmental and social compatibility when planning and conducting your trip. Choose environmentally friendly transport, support local communities, and respect local culture.
Innovations in Sustainable Group Travel
Embrace innovations in sustainable group travel, such as e-mobility, regional products, and CO₂ compensation. This helps reduce environmental impact and contributes positively to the local economy.
Group Travel: An Attractive Option for Shared Experiences
More useful links
At TUI, you will find tailored programmes for group trips, designed to suit different interests.
Ltur offers both package holidays and hotel-only deals for groups, ideal for convenient and cost-effective travel planning.
SKR Reisen specialises in small groups to enable more intensive and personal travel experiences.
Globe-Tours offers various options for active holidays, perfect for groups enthusiastic about sports.
Gebeco provides study trips and adventure tours for groups who value education and cultural experiences. Gebeco is TourCert certified.
CTS Reisen offers culinary trips and offsets 100% of CO₂ emissions for all transport services.
Marco Polo Reisen offers discovery trips in small groups, also catering to solo travellers.
ALDI Reisen allows you to customise travel packages and offers free options deadlines.
The Gruppenreise-Portal.com provides a platform for over 4,500 group travel offers.
FAQ
What are the advantages of group travel compared to individual travel?
Group travel offers cost efficiency through group rates, relief in planning, and social interaction with other travellers. In contrast, individual travel requires more personal initiative in organizing.
Who is group travel particularly suitable for?
Group travel is ideal for families, friends, clubs, companies, and solo travellers looking to connect with others and enjoy the benefits of an organized trip.
What types of group travel are there?
There are package holidays, themed trips (e.g. active holidays, cultural trips, culinary journeys), and customized group travels tailored to the specific needs of the group.
How do I find the right travel provider for my group?
Look for specialization in group travel, experience and reputation, flexibility and customization options, value for money, as well as the provider's customer service and support.
What role does the group organizer play?
The group organizer acts as the interface between the travel group and the tour provider and is responsible for ensuring smooth operations. They take care of communication, booking, and payment processing.
How can I save on group travel?
Take advantage of early booking discounts, group discounts, and all-inclusive offers to reduce costs. Compare different offers and ensure transparent cost planning.
What insurances are important for group travel?
Taking out cancellation insurance, travel health insurance, and baggage insurance is recommended to protect against unforeseen events.
How can I make group travel more sustainable?
Consider CO₂ compensation, sustainable accommodations, the use of public transport, and supporting local communities.
