Corporate Travel
Wellness-Trips
hotel for group travel
Finding a Hotel for Group Travel: How to Make the Perfect Booking!
Organising a group trip can be a challenge, especially when searching for the right hotel. Imagine effortlessly finding the ideal hotel that meets your needs and budget. Learn how to find the best deals and what to look out for when booking. Contact us here for personalised advice.
The topic, briefly and concisely
Early planning (6-12 months in advance) is crucial for ensuring availability and securing the best prices when booking hotels for group trips.
Utilise specialised booking platforms like Tripmakery to benefit from cost efficiency, transparency, and optimised booking processes, saving up to 30% on hotel bookings.
Pay attention to the specific needs of your group (number of rooms, amenities, catering) and choose hotels that offer personalised service and bespoke offers to maximise the satisfaction of the travel participants.
Planning a group trip? Discover the best hotels, deals, and booking strategies for unforgettable experiences. Find out more now!
Planning a group trip can be a challenge, especially when it comes to choosing the right accommodation. Whether for clubs, associations, companies, or private groups, finding the ideal hotel for group trips requires careful consideration and planning. We at GoTuro understand the specific needs of group travellers and want to provide you with valuable tips and information in this article to ensure your next group trip is a complete success.
What exactly are group trips? Essentially, these are journeys undertaken by a group of people, whether for professional, private, or leisure purposes. A distinction can be made between homogeneous groups (e.g. a sports club) and heterogeneous groups (e.g. a mixed travel group). The requirements for accommodation vary depending on the type of group and the purpose of the trip.
Why are specialised group hotels so important? These hotels are designed to meet the specific needs of groups. They not only offer a sufficient number of rooms but also common areas, special catering options, and often themed offers. Below, we will show you how to find the perfect group hotel and what to look out for when booking.
Tripmakery: Save up to 30% on hotel bookings for your group
Specialised booking platforms like Tripmakery offer significant advantages when organising group trips. Unlike traditional travel agencies, you benefit from cost efficiency and transparency. We at GoTuro recommend using these platforms to find the best deal for your group.
No booking fees and direct communication: One of the greatest benefits of Tripmakery is the absence of booking fees. As you communicate directly with the hotels, intermediary commissions are eliminated. This often leads to group discounts of up to 30% or even complementary rooms for larger groups. The platform allows you to make individual requests and receive customised offers.
Technology-supported booking processes for increased efficiency: Tripmakery offers a 'Tripmakery Dashboard' that helps you manage and compare offers centrally. The request process is optimised and only takes about 3 minutes. Furthermore, great importance is placed on data security: Thanks to HTTPS encryption and the avoidance of collecting credit card data, you can rely on a secure booking process.
Group hotels: Pay attention to amenities and special offers for unforgettable experiences
When selecting a group hotel, features and amenities play a crucial role. In addition to typical hotel facilities, you should look out for special offers tailored to the needs of groups. At GoTuro, we prioritise ensuring our customers have the best possible experience.
Typical hotel facilities for groups: Ensure there are sufficient single and double rooms, which should also be accessible if needed. Common areas such as restaurants, event spaces, and parking (including coach parking) are also important. Some hotels additionally offer leisure facilities like swimming pools or saunas. a&o Hostels for example, provides complimentary coach parking near most of their accommodations.
Special offers for groups: Many hotels offer special dining options such as half board or full board, often with specific menus for groups. It's important to consider vegetarian and other dietary requirements. Moreover, you can benefit from activities and programmes, such as organising excursions, sightseeing tours, or team-building activities. Some hotels also offer customised travel packages.
Plan your group trip 6-12 months in advance for optimal availability
Careful planning and organisation are crucial for a successful group trip. At GoTuro, we recommend starting the planning early to benefit from the best availability and prices.
The planning process in detail: Ideally, you should start planning 6-12 months in advance. This gives you enough time to compare various offers and ensure room availability. Optioning rooms is an important step to secure availability. Ensure you provide detailed information on group size, room allocation, trip duration, and the desired travel date when making your request. You can then review the individual offers from hotels at your leisure.
Important aspects when booking: Clarify the individual cancellation conditions before booking and consider taking out travel cancellation insurance. Note that the group trip organiser is liable to the service provider unless otherwise agreed. For example, HotelPlanner.com offers guaranteed best group prices for 10+ rooms.
Germany and Austria: Discover the most popular regions for your group trip
Germany and Austria are popular destinations for group travel as they offer a variety of attractive regions and cities. At GoTuro, we've compiled the best tips for your next group trip.
Germany as a Main Destination: Popular regions include the Harz, the Black Forest, the Moselle, as well as the North and Baltic Seas. City trips to Berlin, Hamburg, or Munich are also highly sought after. The Sonnenhotels & Resorts specialise in group and bus tours in Germany and Austria and offer attractive programmes in regions such as the Harz, Mecklenburg-Vorpommern, the Bavarian Forest, and the Ore Mountains.
European Alternatives: If you're looking for something a bit more international, city trips to Paris, Prague, or Amsterdam are a great choice. Falkensteiner Hotels & Residences offer special deals for city trips and incentives. Tripmakery focuses on European destinations, particularly Germany, Spain, Austria, and Italy.
Save real money: How to benefit from group discounts and special conditions
Pricing plays a crucial role when planning a group trip. At GoTuro, we show you how to benefit from group discounts and special conditions to make the most of your budget.
Overview of group discounts and special conditions: Many hotels offer group discounts for about 15 people or more on accommodation, meals, and activities. Some providers, such as a&o Hostels, offer complimentary services for group leaders, like the 'a&o Lounge' or the 'Trainer Card'. On Kurzurlaub.de, you can find reduced 'Pauschalen' (package deals) and hotels that are specifically tailored for groups. These often include additional amenities like breakfast, welcome drinks, or access to wellness facilities.
Comparing providers is worthwhile:HotelPlanner.com guarantees, for example, the best group rates for 10+ rooms and offers free rooms for group coordinators. a&o Hostels offer a 'best price guarantee' and a 10% discount on standard prices + breakfast for direct bookings (10+ people). Additionally, every 21st person stays and eats for free.
Individual attention ensures competitive advantages in the group hotel market
The market for group hotels is highly competitive. To stand out from the competition, many providers focus on personalised care and service. At GoTuro, we value the uniqueness of each offer.
Competitive advantages through service and specialisation:Ringhotels excel with personal care and historic castle hotels. Sonnenhotels offer friendly service and local guides. Tripmakery focuses on group accommodations, excluding flights or holiday homes. The Gruppenreise-Portal.com offers a diverse selection of accommodations (hotels, hostels, group houses).
The role of online platforms: Online platforms provide high user-friendliness and allow easy comparison of different offers. Filter options by accommodation type, destination, price, and amenities simplify the search. Review systems help with orientation and provide insight into the quality of the offers.
Digitalization and sustainability shape the future of group travel
The future of group travel is shaped by technological innovations and a growing awareness of sustainability. At GoTuro, we are closely monitoring these trends to provide our customers with the best deals.
Overview of technological innovations: The digitalisation of the booking process is advancing, with online booking platforms and mobile apps enabling automated request and offer management. Personalisation and customisation of travel offers are becoming increasingly important, with tailor-made travel packages and flexible dining options. It is important to consider individual needs and preferences.
Sustainability and social responsibility: Eco-friendly travel offers are in increasing demand, with a focus on sustainable transport and accommodations. Supporting local providers and products is gaining importance. Inclusion and accessibility also play a significant role, with accessible accommodations and activities as well as offers for people with disabilities.
Checklist for the Perfect Hotel Booking for Your Group Trip
More useful links
On the website of the German Tourism Association, you will find information and resources about tourism in Germany.
The Federal Statistical Office (Destatis) offers statistical data and analyses on the tourism sector in Germany.
The German National Tourist Board (DZT) is Germany's national tourism organisation and provides information for travellers.
The German Hotel and Restaurant Association (DEHOGA) represents the interests of the hotel and catering industry in Germany.
The Federal Ministry for Economic Affairs and Climate Action provides information on economic policy issues, including tourism.
FAQ
What are the most important criteria when selecting a hotel for group travel?
The key criteria are the number of available rooms, facilities for groups (e.g., common areas, coach parking), catering options, and the location of the hotel in relation to planned activities.
How early should one book a hotel for a group trip?
It is advisable to book 6-12 months in advance to benefit from the best availability and prices. This is particularly true for popular travel times and destinations.
What advantages do specialised booking platforms like Tripmakery offer?
Specialised platforms like Tripmakery offer cost efficiency by eliminating booking fees, transparency through direct communication with hotels, and time savings through optimised booking processes.
What group discounts can be expected?
Many hotels offer group discounts starting from around 15 people on accommodation, catering, and activities. Some platforms enable group discounts of up to 30% or even free rooms for larger groups.
What role do cancellation policies play when booking group travel?
It is important to clarify the individual cancellation policies before booking and, if necessary, take out travel cancellation insurance to protect against unforeseen events.
Which destinations are particularly popular for group travel in Germany and Austria?
Popular regions include the Harz, Black Forest, the Moselle, as well as the North and Baltic Seas. City trips to Berlin, Hamburg, or Munich are also in high demand.
Do hotels offer special deals for certain types of group travel (e.g., sports clubs, school classes)?
Yes, many hotels offer special deals and travel packages for various types of group travel, such as sports trips, school trips, or senior trips. These often include special activities and programs.
What should be considered when catering for groups?
Pay attention to flexible catering options such as half-board or full-board, tailored to the group’s needs. It is important to also consider vegetarian and other dietary requirements.
