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Group Travel by Air: How to Save Smartly on Your Next Group Trip!
Organising a group trip can be overwhelming, especially when it comes to booking flights. But don't worry! We show you how to find the best rates for group flights, what flexibilities you can take advantage of, and which pitfalls to avoid. Do you need individual advice? Get in contact with us to plan your perfect group trip.
The topic, briefly and concisely
Group flight travel offers significant cost savings and flexible booking conditions compared to individual bookings, especially for groups of 10 or more.
The option booking allows a risk-free reservation, while flexible group tickets enable cancellations without high costs. A travel cancellation insurance additionally protects against unforeseen events.
Compare scheduled airlines and low-cost carriers to find the optimal value for money. SKR Reisen and STA Travel are recommended providers for specialized group tours, with SKR Reisen focusing on small groups and sustainability.
Planning a group trip? Find out how to secure the best deals for group flights and what to consider regarding bookings, cancellations, and baggage policies. Get informed now!
Planning a trip with a larger group? Then group flight travel is an excellent way to save costs while enjoying an unforgettable shared experience. But what exactly is meant by the term, and what advantages does organising such a trip offer? At GoTuro, your experts in adventure, cultural, and leisure travel, we'll show you what to look out for to make your next group flight trip a success. Our tailor-made travel experiences combine adventure, education, and relaxation and are tailored to the needs of a wide variety of audiences.
What are Group Flights?
Definition and Distinction
A flight is generally considered a group trip when a certain number of people travel together. The exact definition can vary between airlines, but the threshold is usually 10 or more people. Unlike individual travel, with group flights, you benefit from special conditions and discounts. These often extend beyond just the flight and can include accommodations and other travel services. At GoTuro, we offer carefully curated travel experiences that combine adventure, education, and relaxation and are tailored to meet the needs of diverse audiences.
Differences to Individual Travel
The main difference between group flights and individual trips lies in the organisation and booking conditions. While individual travellers book and manage their flights and accommodations themselves, with group flights, a tour operator or airline manages the coordination. This allows you to benefit from group discounts and more flexible cancellation policies. Furthermore, the hassle of individual bookings is eliminated, significantly simplifying planning.
Why organise Group Flights?
Benefits for Groups
Organising group flights offers numerous advantages. One of the main benefits is the opportunity to save costs. Airlines and tour operators often offer special discounts for groups that are significantly lower than prices for individual bookings. Additionally, groups benefit from more flexible booking conditions, such as free name changes or the ability to adjust the number of participants at short notice. And naturally, the shared travel experience is at the forefront, strengthening bonds and creating unforgettable memories.
Cost savings and discounts: Benefit from group rates that are often cheaper than individual bookings.
More flexible booking conditions: Take advantage of options like free name changes and adjustment of participant numbers.
Shared travel experience: Strengthen bonds and create unforgettable memories.
Target Audiences for Group Flights
Who benefits in particular?
Group flights are suitable for a wide range of audiences. Clubs and organisations use them to organise joint trips and events. Families and groups of friends appreciate the opportunity to go on holiday together without having to worry about the organisation. School classes and students benefit from the low prices and easy handling. And companies and business travellers also use group flights to conduct seminars, conferences, or team-building measures.
Find the best travel time: How to save on group flights!
Planning a group flight trip requires careful preparation to ensure that everything runs smoothly and the journey becomes a complete success. An important aspect is choosing the right travel time, as seasonal fluctuations and holidays can have a significant impact on prices. We at GoTuro help you find the best deals and plan your trip optimally.
Choosing the Right Travel Time
Seasonal Fluctuations and Holidays
The prices for group flight trips vary depending on the season and holidays. During peak seasons, such as summer holidays or around Christmas, flights tend to be more expensive. It is therefore advisable to opt for off-peak times to save costs. The choice of travel day can also make a difference. Flights during the week are often cheaper than those on weekends. When choosing your destination, you should also consider local holidays, as these can also influence prices.
Take Advantage of Early Booking Discounts
Another tip for saving on group flight trips is to take advantage of early booking discounts. Many airlines and tour operators offer special rates for travellers who book their flights early. Therefore, it is worth starting your travel planning early and comparing offers from different providers. We at GoTuro also offer attractive early booking discounts for your group flight trip.
Finding the Right Destination
Popular Destinations for Groups
The choice of destination depends on the individual preferences and needs of the group. Popular destinations for group flight trips are, for example, Barcelona, Mallorca, Rome, and New York. These cities offer a variety of attractions and activities that are suitable for groups. Barcelona attracts with its unique architecture and vibrant nightlife, Mallorca with its stunning beaches and coves, Rome with its rich history and culture, and New York with its countless sights and shopping opportunities.
Specific Recommendations for Different Group Types
Depending on the type of group, there are specific recommendations for destinations. For clubs and organisations, cities with good infrastructure and a wide range of events and activities are suitable. Families and circles of friends often prefer destinations with child-friendly offerings and a relaxed atmosphere. School classes and students benefit from cities with a rich cultural offering and affordable accommodations. Companies and business travellers often choose destinations with good connections to international airports and a professional environment.
Budgeting and Cost Control
Transparent Cost Breakdown
A transparent cost breakdown is essential when planning group flight trips. It is important to consider all cost factors, such as flight prices, accommodation, meals, transportation, entrance fees, and insurance. Create a detailed budget plan and compare offers from different providers to find the best value for money. We at GoTuro also place great importance on a transparent cost breakdown to ensure you always have an overview.
Comparison of Different Offers
Comparing different offers is an important step when planning group flight trips. Obtain quotes from various airlines, tour operators, and online travel portals and compare prices, services, and conditions. Pay attention not only to the overall price but also to the details, such as included services, cancellation conditions, and baggage regulations. Also, take advantage of the possibility to request customised offers to tailor your trip to your needs.
Ensuring Flexibility: How to Optimise Booking Processes and Conditions!
The booking process and conditions play a crucial role in flight group travel. It is important to know the minimum number of participants, price tiers, and various booking options to make the most of your trip. At GoTuro, we help you secure the best conditions and ensure the booking process runs smoothly.
Minimum number of participants and scaling
When is a flight considered a group flight (10+ people)?
A flight is generally considered a group flight from 10 people onwards. From this number of participants, you benefit from special conditions and discounts not available for individual bookings. However, it is important to note that the exact conditions may vary between airlines. Some airlines offer special conditions from 8 people, while others require a higher minimum number of participants.
Discounts and flexible conditions possible from 8 people
Even though the official definition of a group flight often starts at 10 people, some airlines and tour operators offer discounts and flexible conditions from 8 people. It is therefore worthwhile to compare offers from different providers and look for special rates for smaller groups. At GoTuro, we help you find the best deals and tailor your trip to your specific needs.
Option booking vs. firm booking
Advantages of option booking (option booking)
Option booking allows you to reserve flights for your group without having to commit immediately. This is particularly advantageous if you haven't gathered all participants yet or are unsure if the trip will actually take place. With an option booking, you generally have a certain period to finalise the flight bookings. During this time, you can adjust the number of participants and benefit from any price changes.
Time frame: Name notification approximately 4 weeks before departure.
Free name changes: Possible until ticket issuance.
Firm booking (firm booking)
With a firm booking, you commit immediately to the flights and the number of participants. This gives you the advantage of securing the flights and not worrying about possible price increases. However, the cancellation conditions for a firm booking are often stricter than for an option booking. Typically, a deposit is required, and fees are incurred in the event of cancellation. With low-cost carriers, immediate payment is often required.
Flexibility and cost
Relationship between flexibility and price
There is a direct relationship between flexibility and price in flight group travel. The more flexible you are with the travel date and airport choice, the cheaper the flights can be. For instance, if you are willing to depart on a less popular day or from a different airport, you can save significant costs. The choice of airline can also make a difference. Budget airlines often offer lower rates than scheduled airlines, but the services and flexibility are often limited.
Comparison of scheduled airlines and budget airlines
When choosing the airline for your flight group travel, you should weigh the pros and cons of scheduled airlines (such as Lufthansa and KLM) and budget airlines (such as Ryanair and easyJet). Scheduled airlines generally offer higher comfort, more flexibility, and comprehensive services but are also more expensive. Budget airlines are cheaper but often offer less comfort and restricted services. It's important to find the optimal balance between price and performance while also considering accommodation.
Minimise risks: How to protect yourself with cancellation policies and insurance!
Cancellation policies and insurance are crucial aspects for flight group travel to protect against unforeseen events and financial risks. At GoTuro, we provide comprehensive information on the various options and assist you in finding the right coverage for your journey.
Detailed Cancellation Policies
Flexible Group Tickets vs. Standard Fares
The cancellation policies for flight group travel can vary depending on the fare and airline. Flexible group tickets often offer the possibility of cancelling a portion of participants free of charge up to a certain point. Standard fares generally have stricter cancellation policies, with fees applicable. Therefore, it is important to thoroughly review cancellation policies before booking and to weigh the pros and cons of different fares.
10-20% free cancellation: Often possible with flexible group tickets.
Observe airline-specific terms and conditions: The exact conditions vary depending on the airline.
Observe Airline-Specific Terms and Conditions
The terms and conditions of the respective airline are of great importance when it comes to flight group travel. These detail the exact cancellation policies, baggage regulations, and other important particulars. It is advisable to read the terms and conditions carefully before booking to be informed about your rights and obligations as a traveller. If you have any questions or uncertainties, we at GoTuro are happy to assist you.
Travel Cancellation Insurance and Other Insurance
Recommendations for Group Travel
Travel cancellation insurance is recommended for flight group travel to protect against financial losses in the event of a cancellation. The insurance covers cancellation costs if the trip cannot be undertaken due to unforeseen reasons such as illness or accident. There are special travel cancellation insurances tailored to the needs of flight group travel. In addition to travel cancellation insurance, other insurances such as travel interruption insurance or travel health insurance may also be advisable.
Insurance for Special Luggage
If you are taking special luggage on your flight group travel, such as musical instruments or sports equipment, you should insure it additionally. Airlines typically have limited liability for damage or loss of luggage. Special luggage insurance offers you additional protection and covers the costs of repair or replacement in the event of damage. At GoTuro, we are happy to advise you on choosing the right insurance for your special luggage.
Navigating the tariff jungle: How to understand airline tariffs and additional services!
Airline fare structures can be complex and opaque. It's important to understand the differences between various fares and additional services to choose the best option for your flight group travel. At GoTuro, we help you navigate the fare jungle and find the optimal services for your needs.
Complexity of Airline Fares
Basic, Smart, Light – What do the differences mean?
Airlines often offer different fares, such as Basic, Smart, or Light. These fares differ in terms of included services, like baggage, seat reservation, or catering. Basic fares are usually the cheapest but offer the fewest services. Smart and Light fares offer more flexibility and additional services, but also come at a higher price. It's important to know the differences to choose the right fare for your flight group travel.
Baggage Policies (Hand luggage, suitcases, special baggage)
The baggage policies of airlines are an important aspect of flight group travel. It's crucial to know how much hand luggage and checked luggage is allowed per person and the fees for excess baggage. The regulations for special baggage, such as musical instruments or sports equipment, should also be considered. At GoTuro, we provide you with comprehensive information about the baggage policies of different airlines and help you avoid unnecessary costs.
Additional Services and Bundling
Strategic Advantage of Additional Services (Accommodation, Transfers)
Additional services, such as accommodation and transfers, can offer a strategic advantage for flight group travel. By bundling flight and accommodation, you can often save costs and simplify the organisation. Booking transfers from the airport to the hotel and back can also enhance travel comfort and reduce stress. At GoTuro, we offer you a variety of additional services that you can add individually to your flight group travel.
Booking Options – Unbinding and Free of Charge
Many tour operators offer the possibility to request booking options for additional services without obligation and free of charge. This allows you to compare different options and make the best choice for your flight group travel. At GoTuro, we value transparency and provide you with comprehensive information on all booking options so you can make the right decision.
Handling special cases: How to plan trips with special luggage and accessibility!
Flight group tours can present unique cases and special requirements that necessitate careful planning. This includes the transport of special luggage, ensuring accessibility and compliance with legal and financial aspects. At GoTuro, we assist you in tackling these challenges and ensuring a smooth journey.
Special Luggage and Equipment
Transporting musical instruments, sports equipment, etc.
Transporting special luggage, such as musical instruments or sports equipment, requires special planning with flight group tours. It is crucial to be familiar with airline regulations regarding the transport of special luggage and to make the necessary arrangements. Musical instruments, for instance, should be transported in special cases to avoid damage. Sport equipment often needs to be registered and packed separately. At GoTuro, we are happy to advise you on the planning and organisation of transporting special luggage.
Barrier-Free Travel
Support for travellers with reduced mobility
Barrier-free travel is an important consideration for flight group tours. It is vital to address the needs of travellers with reduced mobility and make appropriate arrangements, such as booking accessible accommodations and transport. Airlines also offer support for travellers with reduced mobility, such as providing wheelchairs or assistance during boarding and disembarking. At GoTuro, we are here to help you plan and organise a barrier-free flight group tour.
Legal and Financial Aspects
Travel organisers and their obligations
Organising flight group tours involves considering various legal and financial aspects. Travel organisers have specific obligations, such as ensuring insolvency protection and adhering to information requirements. Choosing a reliable and experienced travel organiser who fulfils these duties is essential. At GoTuro, we are experienced travel organisers meeting all legal and financial requirements.
Tax Considerations and Travel Insurance
Tax considerations can also play a role in flight group tours, especially if they involve business travel. It is important to understand the tax regulations and provide the necessary documentation. Furthermore, travel insurance is a key aspect to protect against financial risks in the event of illness, accident or cancellation. At GoTuro, we are pleased to advise you on all legal and financial questions concerning your flight group tour.
Flight only or complete package? Here's how to find the right offer for your group!
When it comes to flight group travel, the question often arises whether a pure flight offer (flight-only) or a complete package with flight and hotel is the better choice. The decision depends on various factors, such as the size of the group, individual needs, and the budget. At GoTuro, we help you find the right offer for your group.
Different offers for various group sizes
Flight-only for smaller groups (up to 9 people)
For smaller groups of up to 9 people, a pure flight offer (flight-only) can often be the most cost-effective option. In this case, you only book the flights and arrange the accommodation and other travel services yourself. This gives you the opportunity to tailor the trip individually and choose the accommodation according to your own preferences. At gruppenfluege.com, you can find offers for smaller groups.
Flight + hotel for larger groups (10+ people)
For larger groups of 10 or more people, a complete package with flight and hotel is often the better choice. In this case, you benefit from group discounts and special conditions that are not available for individual bookings. Additionally, the tour operator takes care of the organization and coordination of the trip, saving you a lot of time and effort. Lufthansa Holidays, for example, offers tailor-made packages for your group with flight & hotel: Lufthansa Gruppenreisen.
Group-specific conditions
Advantages of package deals
Package deals provide a range of benefits for flight group travel. You benefit from group discounts, more flexible cancellation policies, and comprehensive travel organization. Moreover, you are protected by the package travel directive, which entitles you to compensation or reimbursement in case of problems, such as the insolvency of the tour operator. At GoTuro, we offer a variety of package deals for your flight group travel.
Compare providers: How to find the best platform for your group flight travel!
Choosing the right provider or platform is crucial for the success of your group flight trip. There are numerous providers specializing in group flight trips that offer different services and conditions. At GoTuro, we help you keep track and find the best platform for your needs.
Comparison of Different Providers
Pros and Cons of Various Platforms
There are different platforms specializing in group flight trips. Some providers focus on specific target groups, such as school classes or clubs, while others cover a broader spectrum. The services and conditions can also vary; some offer flexible cancellation policies or special insurance, while others focus on low prices. It is important to weigh the pros and cons of the different platforms to make the best choice for your group flight trip.
SKR Reisen: Specialist for Small Groups
Sustainability and Fair Trade
SKR Reisen is a specialist in small group tours, placing great emphasis on sustainability and fair trade. The company offers a wide range of group flight trips to various destinations worldwide, focusing on authentic experiences and responsible tourism. SKR Reisen is ideal for travellers who value quality, sustainability, and individual care.
Diverse Destinations and Tour Duration
SKR Reisen offers group flight trips to a variety of destinations worldwide, from South Africa to Vietnam to Uzbekistan. The tour duration also varies, from short trips to longer stays. You'll definitely find the right trip to suit your needs and preferences. These tours are ideal for solo travellers, couples, friends, and seniors seeking organized and stress-free travel experiences.
STA Travel: Group and Educational Trips
Additional Services and On-site Programs
STA Travel is another provider specializing in group and educational trips. The company offers group flight trips for school classes, students, and other groups, emphasizing a balance between education and leisure. STA Travel also offers additional services and on-site programs, such as language courses, excursions, and cultural activities.
Plan smart and save: How to make your group flight a success!
More useful links
On gruppenfluege.com you will find flight offers for smaller travel groups.
Lufthansa offers customised flight & hotel package deals for group travel.
SKR Reisen specialises in sustainable and fair small group travel with a variety of destinations.
STA Travel offers group and educational trips with additional services and programmes on site, ideal for school classes and students.
FAQ
From what number of people is a flight considered a group trip?
A flight is generally considered a group trip starting from 10 people. However, some airlines offer special conditions and discounts starting from 8 people. It is worthwhile comparing offers from different providers.
What are the advantages of an option booking compared to a fixed booking?
The option booking allows you to reserve flights for your group without having to commit immediately. You have a certain period to finalise the booking and can adjust the number of participants. Name changes are often free of charge until the tickets are issued.
How flexible are the cancellation policies for group flights?
The cancellation policies vary depending on the fare and airline. Flexible group tickets often offer the possibility to cancel part of the group free of charge up to a certain point. Pay attention to airline-specific terms and conditions.
What role do travel insurances play in group flights?
A travel cancellation insurance is recommended to protect against financial losses in the event of a cancellation. A travel interruption insurance and a travel health insurance are also sensible options.
What should be considered when booking special luggage?
If you are taking special luggage, you should be aware of the airlines' regulations for transporting special luggage and make the necessary arrangements. A specialised baggage insurance offers additional protection.
What should be considered when choosing the travel destination?
The choice of destination depends on the individual preferences and needs of the group. Popular destinations include Barcelona, Mallorca, Rome and New York. Look for good infrastructure and a wide range of activities.
What are the pros and cons of scheduled airlines compared to budget airlines?
Scheduled airlines usually offer higher comfort, more flexibility, and comprehensive services, but are also more expensive. Budget airlines are cheaper but often offer less comfort and restricted services. It's important to find the optimal balance between price and service.
Which providers are recommended for flight group travel?
There are various providers specialising in flight group travel. SKR Reisen is a specialist in small group travel with a focus on sustainability. STA Travel offers flight group travel for school classes, students, and other groups.
