Corporate Travel
Wellness-Trips
Company outing
Planning a company outing: How to excite your team!
A successful company outing is more than just a day away from the office. It is an investment in your team. Discover how to plan the perfect event that promotes teamwork and achieves lasting positive effects. Need help with planning? Get in touch with us here.
The topic, briefly and concisely
A well-planned company outing is a valuable investment in your team, which strengthens cohesion and boosts employee motivation.
Take advantage of the tax benefits and plan the trip in such a way that the €110 limit is optimally utilised to minimise costs.
Integrate sustainable practices and digital innovations to make the excursion more attractive and responsible, and to increase employee retention by up to 15%.
Discover how a perfectly planned company outing can strengthen team dynamics and boost employee motivation. Get inspired now!
What is a company outing? – Definition and Overview
Definition and Purpose of a Company Outing
What exactly is a company outing?
A company outing is more than just a pleasant excursion; it is an employer-supported and approved event for employees and, where applicable, their families. The main purpose is to foster team spirit, improve the working atmosphere, and express appreciation for the employees. Such outings help to strengthen ties to the company and boost motivation.
Historical Development and Importance in Corporate Culture
The Role of Company Outings Over Time
In the past, company outings were often simple, traditional outings. Today, they have evolved into modern teambuilding events tailored to the specific needs and goals of the company. This development reflects the growing focus on employee motivation and retention. A well-planned outing can work wonders in raising morale and improving collaboration. At GoTuro, we understand the importance of considering this development to provide you with the best possible company outing.
Distinction from Other Company Events
Differences between Company Outings, Christmas Parties, and Summer Festivals
It is important to distinguish between different types of company events. While a company outing typically involves a day trip with tourist or social activities, Christmas parties and summer festivals are more social gatherings. These events differ in terms of purpose, scope, and tax treatment. A company outing primarily aims at teambuilding and employee motivation, whereas other events are more for informal exchange.
Ensuring Legal Certainty: Labour Law and Insurance Protection
Legal Framework in Germany
Labour Law Aspects
Is participation in company outings considered working hours?
Generally, yes, if the outing takes place during regular working hours. In this case, participation counts as paid working time. However, it is important to note that overtime regulations may apply if the outing extends beyond normal working hours. Here, the individual agreements in the employment contract or collective agreement must be taken into account.
Participation Obligation and Right
Participation in a company outing is generally voluntary. However, this does not mean that employees can simply absent themselves from work without excuse. Instead, employers must offer alternatives for non-participants, such as the completion of other tasks within the business. Thus, there is a right to participate, but no obligation to do so. According to Personio, employers must offer a work alternative and cannot enforce vacation days.
Accident Insurance Coverage
When does statutory accident insurance apply?
The statutory accident insurance applies during the official programme of the company outing and on the direct way to and from the outing location. This means that employees are covered for accidents occurring during the event or on the way there and back. However, insurance coverage can be excluded in cases of alcohol abuse or gross negligence. Therefore, it is important to act responsibly to avoid jeopardising insurance coverage.
Exclusion of Family Members
Family members participating in the company outing are generally not covered by company accident insurance. This is especially true if the family members are not employed by the company. It is advisable to take out separate accident insurance for family members to ensure coverage in the event of an accident.
Tax Treatment of Company Outings
The 110-Euro Limit
In Germany, there is a tax exemption limit for company outings. Costs up to 110 euros per employee and event are tax and social security free. This regulation applies to a maximum of two events per year. It is important to keep this limit in mind to fully utilise the tax advantages. According to Shiftbase, it is important to communicate costs clearly to avoid misunderstandings.
What counts as taxable costs?
If the costs for the company outing exceed the 110-euro limit, the excess amount becomes taxable. Costs incurred for family members are also attributed to the employee and may be taxable. It is therefore advisable to calculate the costs carefully in advance and consider a contribution from employees. Clear and transparent communication about the costs is essential.
Successful Planning: Define Goals and Set a Budget
Planning and Organisation of a Successful Company Outing
Goal Setting and Budget Planning
What is to be achieved with the company outing?
Before you start planning, you should set clear goals. Do you want to promote team building, increase employee motivation, or improve communication? The goals significantly influence the choice of venue and activities. An outing aimed at team building requires different activities than one primarily for relaxation. At GoTuro, we help you define the right goals and design the outing accordingly.
Creating a Realistic Budget
A realistic budget is crucial for a successful company outing. Consider all cost factors, such as transport, activities, catering, and possible overnight stays. It is advisable to obtain quotes from various providers and plan a buffer for unforeseen expenses. A detailed budget helps you stay on track and ensures the outing remains within financial constraints.
Choosing the Right Venue and Activities
Outdoor Activities vs. Indoor Alternatives
The choice between outdoor and indoor activities depends on the season and employees' interests. Outdoor activities like nature rallies, GPS competitions, archery, rafting, raft building, or dragon boat racing are particularly suitable in summer. In winter, indoor alternatives like escape rooms, team cooking, or quiz competitions are a good choice. It is important that the activities suit the employees' interests and are accessible to everyone. According to b-ceed, there are Europe-wide experiences for different team sizes and budgets.
Considering Team Size and Individual Needs
When selecting activities, pay attention to team size and individual employee needs. Not all activities are equally suitable for small or large groups. Also, consider different age groups and physical abilities. It is important that all employees feel comfortable and can actively participate in the outing. At GoTuro, we place great emphasis on ensuring our offers are scalable and adjustable to our customers' needs.
Logistics and Schedule Planning
Transport Options and Arrival
Organising transport is an important part of logistics planning. Offer various transport options, such as bus journeys, train tickets, or the possibility of individual arrival. Ensure that the journey is comfortable and stress-free for all employees. For larger groups, it may be worthwhile to organise a shuttle service. Teamgeist offers catering, transfer, and accommodation.
Catering and Refreshments
Catering plays a central role in employees' well-being. Choose appropriate menus and drinks, considering allergies and special dietary requirements. Offer both savoury and sweet dishes and ensure there are enough drinks. For outdoor activities, it's important to think about picnic baskets or packed lunches. EVINTA offers complete packages including catering.
Communication with Employees
Early Information about the Planned Outing
Inform employees early on about the planned outing. Communicate clearly and transparently regarding the programme, costs, and conditions of participation. The better informed the employees are, the more likely they are to get enthusiastic about the outing and actively participate. An early announcement allows employees to schedule the date and, if necessary, adjust private obligations.
Gathering Feedback and Wishes from Employees
Involve employees actively in the planning of the company outing. Gather feedback and wishes and take these into account when designing the programme. Employee involvement increases acceptance and ensures the outing meets employees' needs. This can be done, for example, through a survey or an open discussion round.
Inspiring Ideas: Outdoor Adventures and Creative Workshops
Popular Ideas and Trends for Company Outings
Outdoor Team-Building Activities
Adventurous Nature Experiences
For adventurous teams, GPS rallies, archery, rafting, raft building, or dragon boat racing are ideal. These activities foster team spirit and collaboration in nature. Participants can test their limits and overcome challenges together. Such experiences leave lasting memories and strengthen the bond with the company. Younited offers Nature Rallies and GPS Competitions.
Sporting Challenges
Sporting activities like beach volleyball tournaments, climbing parks, or mountain biking tours are perfect for promoting team spirit and improving physical fitness. These activities provide a welcome break from the work routine and allow employees to get to know each other in different ways. It is important that activities are suitable for all physical conditions. EVINTA offers Beach Tournaments.
Creative and Cultural Indoor Activities
Culinary Experiences
Team cooking, BBQ courses, or wine tasting are great ways to promote employee creativity while enjoying culinary delights. These activities provide a relaxed atmosphere and allow participants to get to know each other in a different way. Cooking and eating together connects people and strengthens the team cohesion. B-ceed offers BBQ Courses and Food Workshops.
Artistic Workshops
Graffiti workshops, film productions, or carpet curling are creative alternatives that allow employees to discover their artistic talents and create something new together. These activities foster creativity and team spirit. The results can later be showcased in the company and thus provide additional motivation. B-ceed offers Graffiti Workshops and Film Productions.
Escape Rooms and Quiz Shows
Escape Rooms and Quiz Shows are popular indoor activities that promote teamwork and problem-solving skills. Participants must solve puzzles and complete tasks together to achieve the goal. These activities are exciting and entertaining and strengthen the team cohesion. Stadterlebnisse offers Escape Rooms and Quiz Shows.
Online and Hybrid Events
Virtual Team-Building Measures
Online escape games, cocktail parties, or gin tastings are virtual alternatives that are particularly suitable during times of home office and remote work. These activities allow employees to connect even remotely and strengthen team spirit. It’s important that activities are designed to be interactive and provide participants with the opportunity to actively engage. B-ceed offers Online Escape Games and Cocktail Parties.
Adaptation to Current Hygiene and Safety Standards
When planning company outings, it is important to consider the current hygiene and safety standards. Ensure compliance with distancing rules and hygiene measures to protect employees' health. If necessary, activities must be adapted or alternative formats chosen. B-ceed emphasises the Compliance with Distancing and Hygiene Rules.
Leveraging Regional Diversity: Company Outings in Saarland and Surroundings
Company Outings in Practice – Regional Highlights
Company Outings in Saarland
Utilising Natural Resources
Saarland offers with its forests, rivers, and vineyards ideal conditions for outdoor activities. Utilise the natural resources for hiking, cycling tours, or canoeing. Wine tastings in the Saarland vineyards are also a great way to foster team spirit and experience the regional culture. Teamgeist recommends Saarland due to its proximity to France and Luxembourg.
Cultural Attractions in Saarbrücken
Saarbrücken, the capital of Saarland, offers numerous cultural attractions, such as museums, theatres, and Christmas markets. A visit to the Saarbrücken Castle or the Völklingen Ironworks World Heritage Site are interesting items for a company outing. A stroll through the old town with its numerous cafés and restaurants is also a lovely way to wind down the day. Stadterlebnisse offers various events in Saarbrücken.
Other Popular Regions in Germany
Eifel, Mosel, Tegernsee
In addition to Saarland, there are many other popular regions in Germany for company outings. The Eifel with its volcanic lakes and hiking trails, the Mosel with its vineyards and picturesque towns, or the Tegernsee with its alpine charm offer diverse options for different interests and budgets. It is important that the region is easily accessible and offers attractive activities. Jochen Schweizer Corporate offers experiences at Tegernsee.
Europe-wide Experiences
Organising Outings Across Europe
For companies with international teams, organising company outings across Europe is a good option. With multilingual guides and a broad range of activities, you can ensure all employees have a rewarding experience. Popular destinations include cities like Barcelona, Rome, or Paris, as well as natural regions like the Alps or Tuscany. B-ceed offers Europe-wide experiences.
Keep your budget in check: Take advantage of transparent costs and tax benefits
Cost Management and Budget Optimisation
Transparent Cost Breakdown
Detailed Breakdown of All Cost Factors
A transparent cost breakdown is crucial for successful cost management. List all cost factors in detail, such as transportation, accommodation, meals, activities, and insurance. This will help you maintain an overview and identify savings potential early on. It is advisable to obtain and compare offers from various providers.
Comparing Various Providers and Offers
Obtaining Multiple Offers for Cost Optimisation
Obtain multiple offers from different providers to optimise costs. Focus not only on price but also on the quality of services. Consider early booking discounts and group rates to achieve additional savings. Careful comparison is worthwhile and can relieve the budget.
Utilising Tax Advantages
Maximising the 110-Euro Limit
Take advantage of the tax benefits associated with company outings. Ensure that you do not exceed the 110-euro limit per employee and event in order to minimise tax liability. Plan the event so that it fits optimally within the tax framework. According to Shiftbase, it is important to clearly communicate costs to avoid misunderstandings.
Employee Cost Contribution
Possible Models of Cost Contribution
Consider involving employees in the costs of the company outing. There are various models of cost contribution, such as setting a personal contribution or having employees cover certain costs themselves. It is important that the cost contribution is fair and transparent and is accepted by the employees. Open communication about the costs is essential.
Overcoming Challenges: Flexibility and Professional Support
Challenges and Solutions
Challenges in Planning and Execution
Considering Different Interests and Needs
One of the greatest challenges in planning a company outing is considering the different interests and needs of employees. Not all employees have the same preferences and desires. Therefore, it's important to offer a varied programme that has something suitable for everyone. A survey beforehand can help ascertain the interests of the employees.
Dealing with Last-Minute Cancellations and Unforeseen Events
Last-minute cancellations and unforeseen events can significantly complicate the planning of a company outing. Therefore, it is advisable to take out travel cancellation insurance and create an emergency plan. This way, you are covered in an emergency and can respond quickly. Flexible planning is essential to react to unforeseen events.
Approaches for Successful Implementation
Professional Support from Event Agencies
Planning and organising a company outing can be time-consuming and complex. A professional event agency can help you make the outing stress-free and successful. The agency handles the entire planning and organisation, from choosing the venue to executing the activities. This allows you to sit back and enjoy the outing. At GoTuro, we offer you comprehensive support and assist you at every step of the planning process.
Clear Communication and Transparent Processes
Clear communication and transparent processes are crucial for the successful implementation of the company outing. Inform employees early on about all aspects of the outing and answer their questions. Foster open and honest communication to avoid misunderstandings. Transparent communication builds trust and ensures a positive atmosphere.
Shaping the Future: Sustainability and Digital Innovations
The Future of Company Outings – Trends and Perspectives
Sustainability and Social Responsibility
Environmentally Friendly and Socially Responsible Outings
Sustainability and social responsibility are playing an increasingly important role in the planning of company outings. Choose providers with sustainable practices and incorporate Corporate Social Responsibility activities into the programme. This way, you can contribute to environmental protection while also enhancing team spirit. A socially responsible outing demonstrates that your company is committed to taking responsibility.
Technology Integration and Digitalisation
Using Apps and Digital Tools
Technology integration and digitalisation offer new opportunities for organising company outings. Use apps and digital tools for scavenger hunts, interactive quizzes, or virtual tours. This way, you can make the outing more exciting and varied. For example, a digital scavenger hunt can foster team spirit while also exploring the surrounding area.
Individualisation and Personalisation
Tailored Experiences for Every Team
Individualisation and personalisation are important trends in the design of company outings. Tailor the programme to the specific needs and objectives of the company. Offer bespoke experiences that are tailored to the interests of the employees. A tailored outing shows that you value your employees and take their needs seriously.
Conclusion: Company excursions as an investment in motivated teams
More useful links
Personio explains the legal framework and employer obligations regarding company outings.
Shiftbase provides information on the tax treatment of company outings and offers guidance on cost communication.
b-ceed offers a wide range of ideas for company outings, from outdoor to indoor activities, emphasising the importance of adhering to safety standards.
Teamgeist offers complete packages for company outings in Saarland, including catering, transfer, and accommodation.
EVINTA offers complete packages for company outings in Saarbrücken, including catering.
Younited provides adventurous nature experiences such as nature rallies and GPS competitions in Saarland.
Stadterlebnisse offers escape rooms and quiz shows as team-building activities in Saarbrücken.
Jochen Schweizer Corporate offers experiences at Tegernsee for company outings.
FAQ
What exactly is a company outing and why is it important?
A company outing is an employer-supported event for employees aimed at promoting team spirit, boosting employee motivation, and strengthening company loyalty.
Is participation in a company outing mandatory?
No, participation is generally voluntary. However, the employer must offer an alternative work option if an employee does not wish to attend.
What costs can be claimed for tax purposes?
Costs up to 110 euros per employee and event are exempt from tax and social security contributions. This regulation applies to a maximum of two events per year.
What happens if costs exceed the 110-euro limit?
If the costs for the company outing exceed the 110-euro limit, the excess amount is considered a taxable benefit.
What types of activities are suitable for a company outing?
There are a variety of options, from outdoor activities like GPS rallies and raft building to indoor activities like escape rooms and cooking classes. It is important that the activities match the interests of the employees.
How can a company outing contribute to sustainability?
Select providers with sustainable practices and integrate corporate social responsibility activities into the programme to contribute to environmental protection.
What role does communication play in planning a company outing?
Clear and transparent communication is crucial. Inform employees early about all aspects of the outing and gather feedback to increase acceptance.
How can an event agency assist with planning?
A professional event agency can take over the entire planning and organization, from selecting the venue to conducting the activities, to ensure a stress-free and successful outing.
